Equipment and vehicle rental
Rental agreement and damage waiver, on one link.
A machine goes out and comes back scratched. What follows is decided by what you can show about the condition it left in, and whether the signer is the one who drove.
Where it goes wrong
Not a feature list. These are the three moments this exists for.
Which unit, and what did it look like
A generic signed agreement does not say the trailer left with that dent already in it. The one that does is worth the deposit.
The person who signed is not the person who drove
A named operator is the difference between a claim and a conversation, and it is the field everybody skips when there is a queue.
The second machine at eleven o'clock
They come back for another. Nobody re-signs, because that would mean doing the whole thing again.
What happens instead
One link per rental, not per customer
The agreement names the unit and carries the condition note. Two rentals are two records, which is what makes either of them provable.
The operator is a required field
Named, with a licence number where you need one. Nobody can send the document without it, so nobody does.
Signed on their phone at the counter
Thirty seconds, and the record includes when, from where, and the exact wording they saw.
Two documents, in your account the moment you name your trade
Setup asks what you do. Answer "equipment and vehicle rental" and these are waiting as drafts, in your words, with the blanks marked and the points a lawyer settles flagged for one. Edit them, or paste what you already use.
Equipment Rental Agreement
A starter, not legal advice: the wording is yours to change and your attorney's to check. A note left in the text holds the document at send until somebody has.
Condition and Damage Acknowledgment
A starter, not legal advice: the wording is yours to change and your attorney's to check. A note left in the text holds the document at send until somebody has.
Also in the library, one click from your dashboard: Scooter and E-Bike Rental Agreement.
Documents this trade sends
Written from the document's side rather than the trade's, for when you know the form you are short of.
Condition and damage acknowledgments
condition report · check-out form · walkaround · pre-existing damage form
Photographs are yours, and we do not hold them
Condition photos belong in whatever you already use — your phone, your rental software, your file share. We hold the agreement, the fingerprint of its text, and the reference you put in it. Storing customers' photos is a different product with a different privacy story and we would rather not be in the middle of it.
Who this is for
If you are on this list, the words above are your words.
ATV, UTV and golf cart rental
Jet ski, boat and pontoon rental
Bicycle and scooter rental
Tool, trailer and lift rental
Party and event equipment rental
Dumpster and portable toilet delivery
Moving truck and van rental
Questions
Can I reference a specific unit number?
Yes. It is a field on the document, and it is on the certificate that comes out the other end.
What if the renter disputes the condition later?
The record shows what the agreement said when they signed it, and shows whether the text has been altered since. That is the question that usually settles it.
Do I need an AATL certificate for a rental agreement?
Almost certainly not. AATL matters when a document has to validate automatically in Adobe Reader for a counterparty who requires it — government filings, some enterprise procurement. A rental agreement between you and a customer needs to be defensible, which is about evidence.
Ready when the next guest is.
Free for the first 25 agreements a month. No card to start.