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A wall-mounted first-aid cabinet in a timber camp office with its door open, a blank clipboard beside it and a landline phone on the desk below.

Consent template

Emergency Medical and Transportation Authorization

Who to call, what a clinician needs to know, and permission to get a child treated and transported when a parent cannot be reached.

Where this comes from

Not a sample we wrote for this page. This is the document the product puts in your account, as a draft, the moment you say what you do.

Written for your trade

Name your trade during setup — summer camps, schools and field trips — and this is waiting for you, already written, in your words, with the blanks marked and the points a lawyer settles flagged for one. Edit it, or paste in what you already use.

It is a starting point and not legal advice: the wording is yours to change and your attorney's to check.

How it reaches your account

  1. Say what you do. Pick your trade when you set up; nothing to find or download.
  2. It is there as a draft. The 19 blanks marked, and 1 point flagged for a lawyer.
  3. Settle the notes, then send. The product will not send it with a note still in it.

How this works for summer camps, schools and field trips

What it asks you to fill in

Read off the document itself, so this list cannot drift away from what the document actually asks for.

19 blanks in this document

participant namedate of birthprogram namebusiness namedateguardian nameguardian phonesecond contactsecond phoneroutine medicationallergiescurrent medicationconditionstetanus dateinsurance detailsvehicle typesprivate vehicle permissionstart dateend date

Each one is a box on the send screen, and a value your own system can pass through the API. The rest of the wording is the same for every signer.

How they are filled

  • Once per send, from what you already know.
  • Or from your own system, through the API.
  • Into the document, never into its wording.
  • What somebody signed is the version they were shown.
Page one of the Emergency Medical and Transportation Authorization, as a blank copy for Example Business: the document's title and opening clauses, with a line for each blank still to be filled in.
Page one as the dashboard prints a blank copy: every blank a line, named.

Questions it can ask

Beyond the blanks, a template can ask the signer questions. These come from the product's own question library and suit this document; add them, change them, or write your own.

As the signer sees them
  • Parent or guardian
  • Child's full nameAsked once for each child
  • Child's date of birthAsked once for each child
  • Any allergies we should know aboutLeave blank if none.OptionalHidden from staff once answered
  • Any medical condition that could affect you todayLeave blank if none.OptionalHidden from staff once answered
  • Any medication we should know aboutOptionalHidden from staff once answered
  • Emergency contact number

Each question is checked where it is answered — a date that is on the calendar, a birthday that is not in the future, an address long enough to be one — in the same words on the signing page, on the counter tablet and in the API, and the signature waits until every required one is done.

  • Sections. Group questions under a heading, and give a section a page of its own.
  • Conditions. Show a question only when an earlier answer calls for it; a hidden question is never asked and never owed.
  • Flags. Put an answer in front of your staff when it needs a person, such as a safety box left unticked.
  • Questions first. Ask them before the document is shown, and the document after.

Everything a template carries →

What a lawyer has to settle

These are the notes already written into the document, not our opinion about the law where you operate. The product refuses to send a document with one still in it, which is the point of them.

Check what a programme's staff may lawfully administer where you operate, and what must be recorded.

SignSealer does not give legal advice and this document is not legal advice. What it does is put the questions in front of you before somebody signs, rather than after.

The document

The real text, with the blanks shown as blanks and the notes above lifted out so they are read rather than skimmed past.

Emergency Medical and Transportation Authorization

For participant name, born date of birth, at program name, business name. Signed date by guardian name, parent or legal guardian.

  1. Who to call first. guardian name on guardian phone. If I cannot be reached: second contact on second phone.
  2. Emergency medical care. If the child is injured or becomes ill and I cannot be reached in time, I authorise business name's staff to obtain emergency medical, dental and surgical care for the child, including transport by ambulance, and I authorise the treating clinician to provide care they judge necessary. I am responsible for its cost.
  3. Everyday care. Staff may give first aid, and may give the following as written here: routine medication. Nothing else is given without speaking to me.
  4. What the clinician needs to know. Allergies: allergies. Current medication: current medication. Conditions: conditions. Last tetanus, if known: tetanus date. Insurance or health cover: insurance details.
  5. Transportation. I authorise the child to be transported by business name in the vehicles it uses for the programme — vehicle types — driven by staff or by a contracted carrier, to and from the activities and trips listed in the permission form, and to medical care in an emergency. Seat belts and, where the law requires them, child restraints are used at all times.
  6. Private vehicles. Whether staff may carry the child in a private vehicle is set here: private vehicle permission.
  7. Telling me afterwards. business name will tell me as soon as it can about any injury, illness or treatment, however minor, and will record it.

This authorization runs from start date to end date and I may withdraw it in writing at any time.

By signing I confirm that I am the child's parent or legal guardian, that the information here is accurate, and that I meant to sign it.

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Every document in the library

A hand holding a phone showing a document and a signature, outside a timber lakeside cabin, with two guests walking to the door with luggage.

Ready when the next guest is.

Free for the first 25 agreements a month. No card to start.