Golf courses and private clubs
Golf cart waivers and outing forms, signed before the tee.
A shotgun start at nine, a hundred and forty players you have never met, every one of them about to drive a cart, and the starter has four minutes.
Where it goes wrong
Not a feature list. These are the three moments this exists for.
A hundred and forty people and four minutes
A shotgun start does not wait. Every player needs the cart agreement and the event waiver, they are arriving in a stream between eight and nine, and the bag drop is not a place where paperwork happens well.
Carts, which are how people actually get hurt
Not the golf. A cart on a wet slope, a passenger with a leg out, somebody twenty-one who is not, and a course that cannot show what the driver agreed to.
Members who signed something once, years ago
Membership documents that live in a drawer in the pro shop, an outing organiser who wants a copy, and a board that would like to know which members are on the current terms.
What happens instead
The organiser sends it to their own field
You give the outing organiser a link, they send it to their hundred and forty players, and it comes back to you as a list. The players sign the week before, which is the only week they are not in a golf cart.
A QR at the bag drop and the cart barn
The stream of arrivals signs on their own phones while the bags come off the car. The starter checks a name rather than collecting paper.
Juniors handled properly, once
A junior programme sends the guardian consent to a parent at registration and it covers the season, rather than a parent being asked for a signature at the range on a Tuesday.
Two documents, in your account the moment you name your trade
Setup asks what you do. Answer "golf courses and private clubs" and these are waiting as drafts, in your words, with the blanks marked and the points a lawyer settles flagged for one. Edit them, or paste what you already use.
Golf Course Cart Agreement
A starter, not legal advice: the wording is yours to change and your attorney's to check. A note left in the text holds the document at send until somebody has.
Tournament and Outing Participant Waiver
A starter, not legal advice: the wording is yours to change and your attorney's to check. A note left in the text holds the document at send until somebody has.
Documents this trade sends
Written from the document's side rather than the trade's, for when you know the form you are short of.
Facility use agreements
hall rental agreement · venue agreement · room hire form · field use agreement
We are a document engine and not a tee sheet
Tee times, member billing, point of sale and the handicap system stay where they are. What this does is make sure that the person about to take a cart has agreed to the cart terms, and that you can prove it. The API exists so a tee sheet can ask for that and read the answer back.
Who this is for
If you are on this list, the words above are your words.
Public and daily fee golf courses
Private and country clubs
Resort courses and golf academies
Driving ranges and practice facilities
Junior golf programmes and camps
Charity tournament organisers
Topgolf-style entertainment venues
Tennis, pool and racquet clubs
Questions
Can one waiver cover a whole season of junior golf?
Yes. The document carries the period it covers, so a parent signs once at registration and the pro shop checks a live answer rather than a memory.
How does an outing organiser send to their own players?
You give them a link or a QR for that event. Every signature lands in your account, tagged to that outing, and the organiser sees only whether their own field is complete.
What about a hole-in-one prize contest?
The participant waiver can carry the contest terms and the acknowledgment that a prize may be taxable, and a prize insurer usually has requirements of its own about witnesses. The starter marks that for an attorney rather than guessing.
Ready when the next guest is.
Free for the first 25 agreements a month. No card to start.