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A cardboard box of work gloves, a stack of blank badges and a water dispenser on a trestle table in a misty park at morning.

Waiver template

Volunteer Waiver and Release

The volunteer's agreement: what the work involves, that they are a volunteer rather than an employee, and the safeguarding rules for work with children.

Where this comes from

Not a sample we wrote for this page. This is the document the product puts in your account, as a draft, the moment you say what you do.

Written for your trade

Name your trade during setup — churches, nonprofits and volunteers — and this is waiting for you, already written, in your words, with the blanks marked and the points a lawyer settles flagged for one. Edit it, or paste in what you already use.

It is a starting point and not legal advice: the wording is yours to change and your attorney's to check.

How it reaches your account

  1. Say what you do. Pick your trade when you set up; nothing to find or download.
  2. It is there as a draft. The 7 blanks marked, and 2 points flagged for a lawyer.
  3. Settle the notes, then send. The product will not send it with a note still in it.

How this works for churches, nonprofits and volunteers

What it asks you to fill in

Read off the document itself, so this list cannot drift away from what the document actually asks for.

7 blanks in this document

business namevolunteer namerolestart dateend daterole descriptionphoto permission

Each one is a box on the send screen, and a value your own system can pass through the API. The rest of the wording is the same for every signer.

How they are filled

  • Once per send, from what you already know.
  • Or from your own system, through the API.
  • Into the document, never into its wording.
  • What somebody signed is the version they were shown.
Page one of the Volunteer Waiver and Release, as a blank copy for Example Business: the document's title and opening clauses, with a line for each blank still to be filled in.
Page one as the dashboard prints a blank copy: every blank a line, named.

Questions it can ask

Beyond the blanks, a template can ask the signer questions. These come from the product's own question library and suit this document; add them, change them, or write your own.

As the signer sees them
  • Date of birth
  • I am fit to take part todayPut in front of your staff if it is left unticked
  • Emergency contact
  • Emergency contact number
  • T-shirt sizeOptional
  • You may use photographs of me

Each question is checked where it is answered — a date that is on the calendar, a birthday that is not in the future, an address long enough to be one — in the same words on the signing page, on the counter tablet and in the API, and the signature waits until every required one is done.

  • Sections. Group questions under a heading, and give a section a page of its own.
  • Conditions. Show a question only when an earlier answer calls for it; a hidden question is never asked and never owed.
  • Flags. Put an answer in front of your staff when it needs a person, such as a safety box left unticked.
  • Questions first. Ask them before the document is shown, and the document after.

Everything a template carries →

What a lawyer has to settle

These are the notes already written into the document, not our opinion about the law where you operate. The product refuses to send a document with one still in it, which is the point of them.

Check whether volunteers are covered by workers' compensation where you operate, and whether this statement is accurate for this organisation.

Check what screening the law requires for this kind of work where you operate, and what consent that screening needs.

SignSealer does not give legal advice and this document is not legal advice. What it does is put the questions in front of you before somebody signs, rather than after.

The document

The real text, with the blanks shown as blanks and the notes above lifted out so they are read rather than skimmed past.

Volunteer Waiver and Release

Between business name and volunteer name, for volunteering as role from start date to end date.

  1. What I am doing. I am volunteering. I am not an employee, I am not paid, and I am not entitled to wages, benefits or workers' compensation through this role unless business name tells me otherwise in writing.
  2. The work and its risks. The role involves: role description. I understand it carries risks that care and instruction cannot remove, which may include lifting, tools, ladders, kitchens, traffic, weather, outdoor ground, and contact with the public. I accept those risks for myself.
  3. What I agree to do. Follow the safety briefing and the instructions of the person leading, use the equipment provided, work within my ability and say so when something is beyond it, and report an injury or a near miss the same day.
  4. Who I am working with. If the role brings me into contact with children or vulnerable adults, I will follow the safeguarding rules I have been given, I will not be alone with a child or vulnerable adult where the rules say two adults are required, and I consent to any background check business name requires.
  5. Confidentiality. I will keep private anything I learn about the people business name serves, and I will not post about them or photograph them without permission.
  6. Release. To the extent the law where business name operates allows, I release business name, its officers, staff and other volunteers from claims for injury, loss or damage arising from my ordinary volunteering, other than claims arising from their negligence or misconduct that the law does not let a release cover.
  7. Medical care. If I am injured, I consent to first aid and to emergency medical care, and I am responsible for its cost.
  8. Photographs. Whether my image may be used, and where, is set here: photo permission.

By signing I confirm that I have read this, had the chance to ask about it, and meant to sign it.

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Every document in the library

A hand holding a phone showing a document and a signature, outside a timber lakeside cabin, with two guests walking to the door with luggage.

Ready when the next guest is.

Free for the first 25 agreements a month. No card to start.