Start free
Menu
A hand truck loaded with two strapped equipment cases and a blank clipboard at the open loading door of a rental shop, morning light outside.

Agreement template

Equipment Rental Agreement

The agreement that sets who may use a piece of equipment, for how long, and what happens if it is damaged, lost or late back.

Use it freeRead it first

Where this comes from

Not a sample we wrote for this page. This is the document the product puts in your account, as a draft, the moment you say what you do.

Written for your trade

Name your trade during setup — equipment and vehicle rental — and this is waiting for you, already written, in your words, with the blanks marked and the points a lawyer settles flagged for one. Edit it, or paste in what you already use.

It is a starting point and not legal advice: the wording is yours to change and your attorney's to check.

How it reaches your account

  1. Say what you do. Pick your trade when you set up; nothing to find or download.
  2. It is there as a draft. The 14 blanks marked, and 1 point flagged for a lawyer.
  3. Settle the notes, then send. The product will not send it with a note still in it.

How this works for equipment and vehicle rental

What it asks you to fill in

Read off the document itself, so this list cannot drift away from what the document actually asks for.

14 blanks in this document

business nameguest nameequipmentunit numberrental startsrental endsrental pricedateother operatorscondition notesdamage limitdepositlate raterecovery hours

Each one is a box on the send screen, and a value your own system can pass through the API. The rest of the wording is the same for every signer.

How they are filled

  • Once per send, from what you already know.
  • Or from your own system, through the API.
  • Into the document, never into its wording.
  • What somebody signed is the version they were shown.
Page one of the Equipment Rental Agreement, as a blank copy for Example Business: the document's title and opening clauses, with a line for each blank still to be filled in.
Page one as the dashboard prints a blank copy: every blank a line, named.

Questions it can ask

Beyond the blanks, a template can ask the signer questions. These come from the product's own question library and suit this document; add them, change them, or write your own.

As the signer sees them
  • Home address
  • Mobile number
  • Driving licence numberOptionalHidden from staff once answered
  • Purchase order numberOptional
  • I have read and understood this document

Each question is checked where it is answered — a date that is on the calendar, a birthday that is not in the future, an address long enough to be one — in the same words on the signing page, on the counter tablet and in the API, and the signature waits until every required one is done.

  • Sections. Group questions under a heading, and give a section a page of its own.
  • Conditions. Show a question only when an earlier answer calls for it; a hidden question is never asked and never owed.
  • Flags. Put an answer in front of your staff when it needs a person, such as a safety box left unticked.
  • Questions first. Ask them before the document is shown, and the document after.

Everything a template carries →

What a lawyer has to settle

These are the notes already written into the document, not our opinion about the law where you operate. The product refuses to send a document with one still in it, which is the point of them.

SignSealer does not give legal advice and this document is not legal advice. What it does is put the questions in front of you before somebody signs, rather than after.

Check consumer rental law where you operate, in particular any cap on damage charges and any required disclosures.

The document

The real text, with the blanks shown as blanks and the notes above lifted out so they are read rather than skimmed past.

Equipment Rental Agreement

business name rents to guest name the following: equipment, unit unit number, from rental starts until rental ends, for rental price. Signed date.

  1. Use. The renter uses the equipment for its ordinary purpose, within the area and conditions agreed, and lets nobody else operate it except the people named here: other operators. The renter is trained in its use or has taken business name's briefing.
  2. Condition. The renter has inspected the equipment and accepts it in the condition recorded at handover: condition notes. The renter returns it clean, fuelled or charged as agreed, and in the same condition allowing for ordinary wear.
  3. Damage, loss and theft. The renter is responsible for damage to, loss of or theft of the equipment while it is in their care, up to damage limit, unless caused by a defect present at handover. The deposit of deposit is held against this.
  4. Late return. Each hour or part of an hour past the return time is charged at late rate. Equipment not returned within recovery hours hours of the return time is treated as taken, and business name may recover it and report it.
  5. Risk. Using this equipment carries risks the renter accepts for themselves; a separate waiver covers those.

By signing the renter confirms that they have read this, understood it, and meant to sign it.

More like this

Other documents of the same kind in the library.

The console of a small outboard boat: a steering wheel, a throttle lever and a red coiled kill-switch lanyard, lake water beyond.

Boat Rental and Operator Agreement

A rental with named operators, a check-out briefing, an operating area and the call to make before accepting a tow.

A paint roller and tray on a drop cloth beside two unlabelled colour swatches taped to a freshly plastered wall.

Change Order

One page for work beyond what was agreed: what changed, what it costs, and a signature before anybody carries on.

Mooring lines tied in a neat cleat hitch with a chafe guard, fenders against a white hull, rippled water.

Slip and Dockage Agreement

A berth for a season: the vessel, the insurance, the lines and fenders, the storm plan and who is responsible for what.

The serving hatch of a community hall kitchen with rows of clean cups and a steel tea urn, a tea towel over the counter.

Facility Use Agreement

Letting somebody else use your hall, field or room for a date, with the cleaning, the alcohol, the insurance and the damage settled first.

A dog bed with a folded blanket and a chew toy in a bright daycare room, a gate blurred behind.

Boarding and Daycare Agreement

The boarding or daycare agreement: the stay, the animal's needs, vaccination, behaviour and what happens if nobody collects them.

A wire fence with a gate latch and a hanging padlock at the edge of a field at first light, frost on the grass.

Property Access and Lodge Agreement

Permission to be on somebody's land for a hunt: the areas, the vehicles, the boundaries and the lodging that goes with it.

Every document in the library

A hand holding a phone showing a document and a signature, outside a timber lakeside cabin, with two guests walking to the door with luggage.

Ready when the next guest is.

Free for the first 25 agreements a month. No card to start.

Start freeThe whole library