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A timber ranch gate standing open on a frosted gravel track with a blank sign board on the post, a lodge roof in the distance.

Agreement template

Property Access and Lodge Agreement

Permission to be on somebody's land for a hunt: the areas, the vehicles, the boundaries and the lodging that goes with it.

Use it freeRead it first

Where this comes from

Not a sample we wrote for this page. This is the document the product puts in your account, as a draft, the moment you say what you do.

Written for your trade

Name your trade during setup — hunting guides, outfitters and lodges — and this is waiting for you, already written, in your words, with the blanks marked and the points a lawyer settles flagged for one. Edit it, or paste in what you already use.

It is a starting point and not legal advice: the wording is yours to change and your attorney's to check.

How it reaches your account

  1. Say what you do. Pick your trade when you set up; nothing to find or download.
  2. It is there as a draft. The 11 blanks marked, and 1 point flagged for a lawyer.
  3. Settle the notes, then send. The product will not send it with a note still in it.

How this works for hunting guides, outfitters and lodges

What it asks you to fill in

Read off the document itself, so this list cannot drift away from what the document actually asks for.

11 blanks in this document

business nameguest nameproperty namearrival datedeparture dateparty memberslodging namequiet hours startquiet hours endprocessing termscancellation terms

Each one is a box on the send screen, and a value your own system can pass through the API. The rest of the wording is the same for every signer.

How they are filled

  • Once per send, from what you already know.
  • Or from your own system, through the API.
  • Into the document, never into its wording.
  • What somebody signed is the version they were shown.
Page one of the Property Access and Lodge Agreement, as a blank copy for Example Business: the document's title and opening clauses, with a line for each blank still to be filled in.
Page one as the dashboard prints a blank copy: every blank a line, named.

Questions it can ask

Beyond the blanks, a template can ask the signer questions. These come from the product's own question library and suit this document; add them, change them, or write your own.

As the signer sees them
  • Arrival date
  • Departure date
  • How many in your party
  • Vehicle make and modelOptional
  • Number plateOptional
  • Any dietary requirementsLeave blank if none.Optional

Each question is checked where it is answered — a date that is on the calendar, a birthday that is not in the future, an address long enough to be one — in the same words on the signing page, on the counter tablet and in the API, and the signature waits until every required one is done.

  • Sections. Group questions under a heading, and give a section a page of its own.
  • Conditions. Show a question only when an earlier answer calls for it; a hidden question is never asked and never owed.
  • Flags. Put an answer in front of your staff when it needs a person, such as a safety box left unticked.
  • Questions first. Ask them before the document is shown, and the document after.

Everything a template carries →

What a lawyer has to settle

These are the notes already written into the document, not our opinion about the law where you operate. The product refuses to send a document with one still in it, which is the point of them.

SignSealer does not give legal advice and this document is not legal advice. What it does is put the questions in front of you before somebody signs, rather than after.

Check the trespass and boundary-marking rules where you operate, and whether this agreement should say who is responsible for a client's trespass.

The document

The real text, with the blanks shown as blanks and the notes above lifted out so they are read rather than skimmed past.

Property Access and Lodge Agreement

business name gives guest name access to property name from arrival date to departure date, for the purposes set out here.

  1. What the access is. Permission to be on the property for the hunt booked, in the areas the guide shows me, during the hours agreed. It is permission and not a lease, it is personal to me, and it ends on the departure date or sooner if business name withdraws it.
  2. Guests and vehicles. Only the people named here may come with me: party members. Vehicles stay on the roads and tracks shown, and off-road machines are driven only where and when the guide permits, at the speeds posted, with the safety equipment provided.
  3. The property. I will close gates behind me, leave livestock and equipment alone, take my rubbish and spent cases out, and keep fires only where business name allows and never during a burn ban. I am responsible for damage I cause to the property, its buildings, its stands and its equipment.
  4. Boundaries. I will stay inside the boundaries the guide shows me and off any neighbouring land, and I understand that crossing a boundary is a trespass that is mine and not business name's.
  5. Lodging. If lodging is included, the rooms and facilities at lodging name are for the party named, quiet hours run from quiet hours start to quiet hours end, and damage beyond ordinary use is charged as posted.
  6. Game care and shipping. Care, processing and shipping of game are as agreed at processing terms and are charged separately unless the booking says otherwise.
  7. Cancellation and weather. Deposits, cancellation and what happens when weather closes the hunt are as set out at cancellation terms. A hunt that goes ahead and produces nothing is still a hunt.

By signing I confirm that I have read this, understood it, and meant to sign it.

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Every document in the library

A hand holding a phone showing a document and a signature, outside a timber lakeside cabin, with two guests walking to the door with luggage.

Ready when the next guest is.

Free for the first 25 agreements a month. No card to start.

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